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Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.

Office assistant Job Duties:

  • Coordination of office maintenance activities;

  • Provide administrative and clerical support to studio leadership, HR, Finance;

  • Communicate and coordinate work with vendors, building management, landlords, and other external service companies;

  • Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;

  • Oversee travel arrangements and prepares itineraries;

  • Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries;

  • Oversee office supplies and food inventories process; helps to order when needed;

  • Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures;

  • Seeks to improve office operations through creative improvement of existing processes;

  • Proceed with any other tasks from Studio Leadership as necessary.

Personal assistant Job duties:

  • Working with the Executive Team (CEO and COO) to coordinate the outreach activities;

  • Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;

  • Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to effectively lead the organization;

  • Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team;

  • Arranging business and personal travel: planning, booking, expense reporting, supporting all necessary requests during the travel;

  • Covering various personal requests such as: managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc.

Requirements

  • Good spoken and written English skills;

  • At least three (3) plus years in similar roles; preferably with international companies;

  • ·Excellent communication skills and ability to work under pressure;

  • Strong PC skills; knowledge of MS Word, Excel, Powerpoint;

  • Experience working with senior-level management people;

  • Accuracy and attentiveness to details.

Benefits

  • Working with an international team of world class professionals;

  • Friendly team and a family-like environment;

  • Casual workplace environment in Abu Dhabi.