We’re on the hunt for a sharp, highly organized Executive Assistant & Global Travel Coordinator to join our People team at Overwolf.

As our Guardian of Calendars & Journeys, you’ll support our CEO and leadership team while owning end-to-end global travel planning across the company. From navigating complex schedules and time zones to orchestrating seamless international trips, you’ll play a key role in keeping our leadership focused, aligned, and moving forward in a fast-paced, ever-evolving environment.

So if you thrive on precision, enjoy bringing order to complexity, and take pride in making everything run smoothly behind the scenes – this could be your next quest.

Responsibilities

In this role, you will:

Plan and execute detailed global travel itineraries, including flights, hotels, meetings, and ground transportation.
Take ownership of company-wide travel coordination, ensuring smooth execution and exceptional attention to detail.
Track travel budgets and expense reports, ensuring accuracy and alignment.
Coordinate complex calendars across multiple executives and international time zones.
Manage day-to-day communications, including emails, calls, and internal correspondence.
Handle last-minute changes and urgent requests with a calm, solution-oriented approach.
Support logistics for off-site meetings, leadership events, and company travel.
Provide general administrative support to ensure smooth day-to-day operations.

Requirements

At least 2 years of experience as an Executive Assistant, Personal Assistant, or Travel Coordinator, preferably in a startup environment.
Proven experience coordinating end-to-end travel, including flights, hotels, meeting spaces, and ground transportation.
High-level English proficiency; native-level English is an advantage.
Strong organizational skills with exceptional attention to detail.
Proactive mindset with the ability to learn quickly and solve problems independently.
Excellent time management and multitasking abilities.
Comfort working in a fast-paced, constantly evolving environment.

Bonus Points

Experience working with budget tracking tools and office operations.
Passion for streamlining processes and optimizing workflows.
Ability to spot logistical chaos before it becomes a calendar invite – all while keeping your cool.