HR Specialist (Payroll)

The Payroll Specialist will be responsible for all aspect of payroll administration including data entry of new hires, termination, and employee updates such as pay rates, org level, tax status and etc.  

Responsibilities

• Oversee the completion of compensation and benefit documentation, payroll database to reflect additions, deletions and changes to employee’s information.
• Work closely with outsourced payroll processing vendor to ensure payout are correct and timely.
• Implement, maintain, and review payroll processing to ensure timely and accurate processing of payroll transactions including new hires, terminations, and changes to pay rate, benefits, taxes, and other deductions.
• Make sure timeline are being met by all parties in accordance with established SLA and be able to escalate appropriately and urgently if deadlines are being missed.
• Process the Final Pay of all Separated Employees.
• Responsible for the completion of all verifications of employment.
• Manage all financial aspects of onboarding new employees which includes orientation, completion of government numbers and bank account number.
• Work with employees and bank to setup new hire payroll accounts and ensure employees are receiving ATM cards on time.
• Respond to payroll-related inquiries and resolve concerns.
• Assist with preparing and reconciling reports and resolve all discrepancies related to payroll.
• Prepare and submit monthly/annual payroll reports for approval/or as requested.
• Assist auditors for the purpose of providing requested supporting documentation required for audit.
• Stay abreast of current payroll laws and changes and ensure processes and policies and follow these rules.
• Other responsibilities and duties as defined from time to time.  

• Proven experience as payroll specialist handling payroll for 500-1000 employees.
• At least 3 years working in payroll or similar role
• BSc/BA in business, accounting or relevant field is a plus
• Proficient in MS Office and good knowledge of relevant software (e.g. NetSuite) and databases
• Very good knowledge of legislation and regulations of the field
• Excellent verbal and written communication skills
• A polite and professional disposition.
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail

• Great Place to Work certified for 4 consecutive years
• Hybrid work set-up