This job listing expired on Jan 11, 2020
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GumGum is looking for a vibrant, enthusiastic, and diligent Office Manager for our New York office.

This role requires excellent organizational / multitasking skills and strong communication skills. We are looking for a self-starter with a friendly, positive attitude. This role comes with a degree of autonomy, so you must be a great independent problem-solver. We are looking for talented, hardworking, exceptional individuals who want to grow with the company and contribute to our unique team culture.

The Office Manager is the face of the New York office and serves as a resource of knowledge and support for each department within the office. Our ideal candidate is someone who is highly organized, loquacious, outgoing, loves working with people and understands the dynamics of a fast-paced startup environment.

This position reports to the Facilities Manager and the Sr Manager Employee Experience and Engagement.

Responsibilities

Office Operations

  • Maintain and organize office including storage rooms, kitchen and conference rooms
  • Order and stock weekly office and kitchen supplies
  • Maintain vendor relationships and contacts
  • Work closely with the IT team in LA to provide tech support to new hires/current employees
  • Work with building management regarding office maintenance and repairs
  • Administer all incoming and outgoing deliveries/mail
  • Reconcile Office Manager credit card expenses and submit for approval
  • Keep office organized and tidy

People Operations

  • Coordinate with the HR team to schedule onsite interviews and meetings
  • Facilitate internal employee visits; Greet visitors, vendors, and potential new hires
  • Welcome new hires and lead the on-boarding process

Events

  • Coordinate office social events such as happy hours, birthdays, and holiday celebrations
  • Help facilitate GumGum University, GumGum Fit, and GumGum Gives Back events
  • Help with setup, breakdown, and general facilitation of marketing/client events

VP Level Support

  • Assist with scheduling internal and external meetings for VPs/ Executives
  • Input and process VPs/ Executive level expenses
  • Meet weekly with VPs/Executive leadership team to uphold status and function of office

Minimum Requirements

  • BA/BS degree preferred
  • New graduate to 1 year of experience
  • Experience working in an office admin capacity
  • Strong desire to work within advertising and/or tech
  • Excellent communication skills
  • Positive, friendly, and outgoing personality
  • Proactive and self-motivated
  • Ability to go above and beyond the role
  • Knowledge of Apple computers and Gmail

Preferred Qualifications

  • Experience working for a startup or small company is a plus

Benefits & Perks

  • Competitive health, vision and dental benefits
  • Healthcare and dependent care FSA
  • Employer-matched 401(k) plan
  • Stock incentive program
  • Paid parental leave
  • Fitness reimbursement and wellness workshops
  • Discounted Pet Health Program
  • Flexible time off and work schedule
  • Commuter perks
  • Incredible work/life balance with a collaborative and friendly work space
  • GumGum Gives Back volunteering opportunities
  • Team building lunches and events, and monthly company celebrations

Career & Personal Development Focus

  • Ongoing learning and development for education opportunities such as webinars, books, classes, relevant conferences and events
  • Opportunities to pursue business related side projects and yearly Hackathon
  • Highly encouraged to contribute to open source software, including our own open source software
  • Environment of learning from peers, including meetups, presentations and blog posts
  • Opportunity to work with cutting edge technology
  • Life Skills sessions - geared towards the whole life/health/person
  • Leadership Bites Dinner Series - connecting current and future GumGum leaders over great food and meaningful conversation

Our Team...
GumGum is an AI company with expertise in computer vision built on the imagination of its people. Each day, our talented team of thinkers and doers comes together to solve hard problems on behalf of the world’s most successful businesses. Through a combination of computer science, creativity and hustle, we’ve produced a series of major technology breakthroughs across a variety of industries - from advertising to sports.

Our Tech...
GumGum is constantly evolving to be at the forefront of computer vision and machine learning advancements. With nearly 10 years experience, we use our proprietary image recognition technology to deliver highly engaging, contextually relevant ad experiences across premium publishers all over the world.

Our Products & Services...
Our Advertising business serves contextual marketing messages in line with content users are actively engaged with.

Our Sports business helps marketers and rights holders understand the full media value of their sponsorship investments across broadcast and social media. And we deliver on brand safety by leveraging our AI to detect unsafe text and imagery, allowing us to deliver ads in brand safe, contextually relevant environments.

Our Hackathons...
What’s a Hackathon? We’re glad you asked. Our employees split into teams and spend 48 hours ‘hacking’ together before presenting their ideas to our executive team. It’s a chance for anyone within our company to showcase the visions they want to bring to fruition.

Our Culture...
GumGum recently earned LA’s Best Places to Work Award, and it’s no surprise why. With company-sponsored social hours, annual holiday celebrations and o-site gatherings, GumGummers enjoy a fun, creative and collaborative workplace. We provide ourselves on our strong track record of giving employees the autonomy and support they need to succeed.

Oh, and doggies...
We love our dogs so much, we even have an Instagram dedicated to them! Follow us: @dogsofgumgum

GumGum is committed to providing equal opportunities. GumGum prohibits unlawful discrimination based on race, color, creed, sex, religion, marital status, registered domestic partner status, age, national origin, ancestry, citizenship status, veteran status, genetic information, physical or mental disability, medical condition including genetic characteristics, sexual orientation, gender, gender identity or expression (including transgender status), pregnancy, childbirth, or related medical conditions, or any other consideration made unlawful by federal, state, or local laws (“Protected Characteristics”). It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.