FINANCE TEAM
HYBRID AT PRESENT. BASED AT SEGA HQ IN BRENTFORD, WEST LONDON
REPORTING TO ACCOUNTS PAYABLE SUPERVISOR
A BIT ABOUT SEGA
SEGA is one of the leading interactive entertainment companies in the world, with our European HQ based in West London and our five development studios spanning the UK, Bulgaria, France and Canada. Known for quality and creativity above all else, our studios include Sports Interactive, Amplitude Studios, The Creative Assembly and Relic Entertainment.
At the heart of SEGA is our publishing team based in London, where we help the studios bring their creative vision to life. Here we have a hardworking bunch of people spanning Tech, Sales, Marketing, Finance, QA and more.
Together, we drive the continued success and evolution of our Western business through living our company values of always collaborating, being entrepreneurial in spirit, having a winning mentality and focusing on uncompromising quality.
WORKING THE SEGA WAY
We believe that making the best games relies on having the best people, so we make sure that we look after ours…
For our gaming buffs, you can get involved in our lunchtime gaming sessions in our games lounge, regular gaming tournaments and free SEGA games on Steam
If you're more of a foodie, you can take advantage of Ice-cream Wednesdays or our fresh fruit and cereal every single day
Fitness fanatics will love our discounted gym membership, ride to work scheme, workout area and bootcamps in the park. You can find your zen with weekly yoga classes as well as in-house massage therapy
You'll have access to a comprehensive benefits package that includes life assurance, income protection, private healthcare & dental insurance schemes and an enhanced contributory pension scheme. We offer competitive salaries and a fantastic bonus scheme so that you can stay motivated and focused on making SEGA the best it can be
We hold regular lunch & learn sessions, company updates at the world-famous BAFTA theatre in Central London and Summer and Christmas parties that you’ll want to brag to your mates about! What’s not to love?
We pride ourselves on having flexible working hours to ensure that you have a life outside of the office
We want people of all backgrounds to see themselves represented and included in our work, so we actively seek to diversify our team and bring more voices to the table. All applicants are welcome!
And that’s just the tip of the iceberg.
POSITION OVERVIEW
As an Accounts Payable Assistant, you will be reporting to the Account Payable Supervisor, supporting the wider finance function, and business. The main focus of this role three-fold;
Processing and matching supplier invoices with purchase orders within Oracle for Sega Europe Limited and three of its UK subsidiary undertakings.
be the first point of contact for account payable queries for internal and external stakeholders, and
ensuring we adopt ‘best practice’ within the ‘Procure-to-Pay’ (P2P) process.
The successful individual will be experienced in a P2P process, ideally with a broad knowledge of expenditure types including manufacturing and ‘three-way matching’. Other expenditure types include marketing, IT software, hardware and licenses, maintenance renewals, consulting services, and telecom / data services. A background that includes an understanding of cost centres, general ledger accounts is preferred. The candidate should acknowledge that issues will not always follow established processes.
To be successful the candidate will need to be self-motivated with good organisational skills and the ability to cut through issues. The role would suit an individual who is keen to identify route causes, question existing processes, and work closely with the Account Payable Supervisor and wider finance team to recommend improvements (BPR) within the P2P process
KEY RESPONSIBILITIES Duties will include:
Management of the Account Payable Inbox. Maintain a system generated log of all invoices in Oracle and received during ‘working from home’ period
Process, match and validate supplier invoices, including manufacturing and ‘three-way matching’ with purchase orders within Oracle for multiple companies and multiple currencies
Scanning, matching, and processing invoices through the ‘SEGA Hub’
Processing of employee expense claims through Concur
Follow up invoice queries with internal and external stakeholders
Assist Accounts Payable Supervisor with the preparation of weekly domestic and international payment runs
Preparation of remittances following weekly payment run
Administering the new supplier onboarding process and amendments to existing supplier details, ensuring signed SEGA T&C’s and/or working with Legal Department where appropriate. Working closely the relevant cost centres, Finance, and other teams to gather, collect and enter the necessary information into Oracle
KNOWLEDGE, SKILLS & EXPERIENCE Essential
Experience within a Purchasing role along with a deep understanding of the ‘procure-to-pay’ cycle is key
Working knowledge of Oracle (R11 or later) is preferred; however, we will also consider candidates with experience of other large ERP systems
Previous knowledge of the Concur Expense Management tool would be advantageous
Experience of OCR/ scanning solutions would be beneficial
Keen attention to detail and methodical approach to work
A self-motivated individual with good organisational skills able to manage multiple priorities simultaneously
Able to work with some direction from Management, but happy to drive day to day without supervision
Strong collaboration, relationship building skills inspiring trust through various cross functional business partners to achieve objective of role
Ability to cut through issues, identify route cause, generate solutions to eliminate future occurrences