About the studio
Located in Hoffman Estates, IL. High Voltage Software is a world-class, award-winning game developer making incredible games for over 30 years! High Voltage prides itself on creating high-quality interactive content and crafting immersive experiences that take players to unimaginable worlds. Creating these worlds requires a massive amount of talent from design, art, audio, and engineering. Everyone at High Voltage is a contributor and collaborator.
The Operations Business Partner is as much a people person as a systems person, integral to cultivating company culture and supporting managements long term strategy. Often the face of the studio environment, they interact with visitors, customers, clients, and employees at every level, every day, for multiple studios. The Operations Business Partner position demands stellar organizational skills, efficiency, and a personable attitude. Day-to-day, this person ensures operations run smoothly by doing everything from delivering value-added service to management and employees that reflect the business objectives of the studio. You'll assist across multiple areas of the studio, supporting the goals of the business through the success of its people. This is a professional-level position with a significant opportunity to contribute to the studio operations and people’s success.
This role will be 100% on-site. Please be aware of this when applying.
What you'll do:
This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.
Organize digital invoices and all credit card related data to upload to Regional Finance
Review invoices for any unusual trends
Maintain vendor portals-pay certain vendors through their portal
Manage vendor inquires as needed
Compile and process 1099s annually
Prepare invoices and send to the Regional AR Team to create
Compile QuickBooks time data for each customer
Analyze data to prepare invoice within contract terms
Upload customer invoices from NetSuite through customer portals
Prepare bi-weekly payroll
Prepare time off used from Bamboo report
Prepare payroll reports using QuickBooks Time data
New Hire / Termination calculations
Review and submit expense reimbursements to payroll
Prepare various accruals and schedules - upload to the Finance analyst
Update project cost tracking Excel files and compare to project budget
Track and analyze actual amounts spent vs budget for certain operating expense accounts
Assist and prepare project budgets
Assist and prepare annual studio budget
Other studio finance projects as needed
Studio-level onboarding to new hires
Studio-level communication of studio items outside of HR
Maintain Bamboo employee data including onboarding and offboarding
Maintain HVS Bucks database and process redemptions to gift cards as requested
Prepare budgets for company events
Other operational projects as needed
Who you are:
The ideal candidate has a natural ability to roll with the punches, is flexible and able to handle anything that might come their way.
A strong background in accounting or finance with a high level of attention to detail.
Provide quality and reliable support to company operations, maintaining and create procedures, communication, and safety.
Achieve organizational efficiency, and nurture the pleasant work environment our people love.
Be an energetic professional who doesn't mind wearing multiple hats.
Experienced in handling a wide range of business and executive support-related tasks, while working independently with little or no supervision.
Well organized and enjoys the business operations challenges of supporting an office of diverse people.
Able to handle confidential matters, understanding the various employment laws and regulations.
Trustworthy and engaging attitude with the ability to transmit that energy
Strong adherence to values of inclusion and diversity in the workplace
Proficient in Microsoft office suite including (Outlook, Word, Excel, PowerPoint, and Publisher), as well as have a technical aptitude for learning new tools on the job.
Intermediate knowledge of accounting, payment, and invoice processing
Able to handle competing priorities and deadlines effectively and respond well to last-minute, high-priority, and time-sensitive projects.
What you bring:
Bachelor’s Degree in Finance or Accounting
7-10 years of previous experience
Accounting background highly preferred
Benefits package including Medical, Dental and Vision
Corporate holidays, including floating holidays
Paid Basic and AD&D insurance
Voluntary FSA, HSA
401(k) retirement plan with company matching
Work alongside dynamic individuals in the gaming industry
Work within a company with upward career growth opportunities Keywords International is dedicated to following a well-established Equal Opportunities Policy. We endeavour to create a workplace which provides for equal opportunities for all employees and potential employees