This role will report to the Sr. Technical Operations Manager and interact with almost all departments at some level, as the Technical Operations team is a critical central hub. Our goal is always to ensure our employees have what they need to do their jobs effectively and securely and provide that support in a prompt, coordinated, and organized manner; this role will play a pivotal part in achieving that goal daily. Clear communication, forward planning, first-rate project management skills, a high degree of proficiency with spreadsheets, and excellent time management are vital.
Responsibilities
Support procurement and help build and maintain strong vendor relationships
Complex logistics and inventory management
Act as a sounding board to provide insight to help improve existing processes and establish new ones to support continued company growth and efficiency
Coordinate physical security teams
Emergency preparedness management
Organize team meetings, and take notes
Orchestrate employee onboardings and terminations
Maintain and keep critical documentation updated and drives organized
Convert raw data into logical formats to aid detailed analysis
Prepare information and research for the Tech Ops Leadership Team as directed
Confluence workspace development and upkeep
Assist with other administrative support tasks as needed
Provide coverage within the Technical Operations team when needed
Assist the Business Operations team with occasional special events and projects
Requirements
7+ years prior administrative support experience
A logical thinker and problem solver
High level of interpersonal skills, self-motivated, uber-dependable, and self-directed
Exceptional attention to detail and follow-through
Strong planning, organizational, time management, and problem-solving skills
Excellent written and verbal communication skills
Be flexible and operate under sometimes stressful, time-sensitive deadlines
Proven ability to maintain the confidentiality of highly sensitive material with tact and professionalism
Computer-savvy, with a solid technical foundation; proficient with various software applications, including Word, Excel, PowerPoint, Slack, Gmail, and the Google business tools suite (Docs, Sheets, etc.
Spreadsheet proficiency is paramount
Ability to lift at least 30 pounds
Can work occasional nights and weekends
Extra Credit
Smartsheet experience
Process Street experience
Prior related experience in a video games development environment
Previous relevant experience
Certain Affinity or its partners or affiliates run background checks on candidates or employees with the written authorization from the candidates or employees. These may be done for the purposes of offering employment or determining eligibility to work on a specific project. Multiple searches may be required. Certain Affinity is authorized to do business in many, but not all, of the states in the US and the Canadian provinces. If you are not located in or able to work from a state where Certain Affinity is registered, you may not be eligible for employment as a fully remote employee. Please speak with your recruiter to learn more about where we are registered.