Job Description

Primary Job Purpose:

Ubisoft Chengdu is seeking a reliable and resourceful Office Manager to take care of our studio. Working directly with the studio management team, you will manage a team that will take charge of the workplace, health, security, safety, and environment to ensure our studio is the “best place to work for”. At the same time, you will be responsible to provide all the necessary logistic to support the studio operations. Finally, you will coordinate partnerships with various local stakeholders.

The role has a major emphasis on project and operations management (organization, planning, process, tools, reporting), cost analysis, negotiation and communication.

The ideal candidate is highly organized, self-motivated, and capable of managing multiple tasks at the same time while maintaining positive relationship with key stakeholders in an agile and creative manner.

Responsibilities:

Build and implement a strategy to make our studio a “best place to work for”, balancing the needs of the production teams with studio and Ubisoft group visions
Manage the workplace, ensuring that operations adhere to policies and regulations, including the cleaning and security teams.
Roll out appropriate processes to facilitate day-to-day operations and office management tools to efficiently monitor and report issues and progress.
Plan and implement workplace improvement projects.
Assist in the preparation of the annual budget and monitor costs on a regular basis.
Coordinate local partnerships with government, public organizations, etc.
Provide the “best in class” support of the studio’s needs (logistics, events, travels, visitors, etc)
Provide insights on emerging trends on workplace and facilities management, opportunities and risks affecting the studio.
Take charge of Health, Safety, Security and Environment related programs, including various initiatives (energy savings, recycling, healthy food, plastic free, cut wastage, wellness, etc…)
Give visibility to the studio management team (Progress, Objectives, KPIs, Roadmaps, etc…)
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage vendor relationships to ensure quality services are delivered in building maintenance, facilities maintenance, purchasing and supply management, business travel, catering, food services, mail services, safety & security, movers, relocation services etc
Be the liaison between building management teams and manage the office space leases

Qualifications

What you should be equipped with:

8+ years of experience in an administration management role
Good command of Chinese and English language
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with facilities management principles and proven experience in HSSE related programs
Strong organizational, project management and problem-solving skills with an analytical mind
Strong interpersonal, communication and presentation skills and the ability to deal effectively and courteously with multi tasks
Proactive and positive in adapting to changing environment and dealing with ambiguity
A team player with leadership skills
Advanced Microsoft Office skills

Bonus point:

Game, digital entertainment, or IT (software) industry background preferred
Gamer is a plus