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Get to know The Pokémon Company International

The Pokémon Company International, a subsidiary of The Pokémon Company in Japan, manages the property outside of Asia and is responsible for brand management, licensing, marketing, the Pokémon Trading Card Game, the animated TV series, home entertainment, and the official Pokémon website. Pokémon was launched in Japan in 1996 and today is one of the most popular children's entertainment properties in the world.

Learn more online at Pokemon.com and on Facebook (facebook.com/pokemon), YouTube (youtube.com/pokemon), Twitter (twitter.com/pokemon), and Instagram (instagram.com/pokemon).

Get to know the role

Job Title: Accounts Payable Associate

Job Summary: This position reports to the Accounts Payable Manager and is primarily responsible for the Accounts Payable function for the US, UK, and Ireland offices. This role oversees and supports the end-to-end expense report process for US, UK, and Ireland offices, executes month end close processes, provides excellent customer service to all internal and external customers, and participates in the implementation and enhancement of applicable systems. In addition, this position supports accurate and timely processing of supplier invoices. We value continuous ideas and suggestions from our team to further streamline processes and procedures.

The position is expected to use discretion and exercise independent judgment to resolve matters arising from policy compliance, general ledger coding accuracy, invoice routing, and approval modifications. There will be frequent interactions with internal and external customers to ensure the Accounts Payable department meets or exceeds Service Level Agreements

FLSA Classification (US Only): Non-exempt

People Manager: No

What you’ll do

  • Review and audit employee expense reports, assuring compliance with the Corporate Travel & Expense Policy in a timely manner
  • Monitor and review management metrics such as policy violations, credit card transactions not processed, virtual card transactions not processed, delinquencies, delayed manager approval, overall spend and adherence to established spend limits
  • Review credit card statements for suspicious transactions. Perform periodic audits by reviewing backup documentation from the business to ensure expenses were in accordance with Company policies
  • Review and generate assigned month end reports, corporate card accrual report and prepare required journal/posting entries and account reconciliations
  • Administer Company’s accounts with SVB, and Amex by activating and canceling corporate cards to ensure appropriate and timely access and monitoring overall account activity
  • Recommend revisions to Travel and Expense policy, procedures, and guidelines
  • Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations and developing and documenting new processes
  • Reconcile the payment files with accounting records (vendor names, banking info, payment amounts, payment terms). Research and resolve differences. Coordinate with reviewers and the bank to ensure payments are processed accurately and timely.
  • Review credit statements for accuracy and Post monthly credit card statements with proper GL coding
  • Understand and manage the weekly and ad hoc payment runs (ach, wires, bacs, sepa, and checks) as a back up
  • Review invoices and check requests for proper approval and documentation. Review general ledger coding to ensure adherence to departmental budget, generally accepted accounting principles, and Company policies
  • Assist with AP month-end and year-end accounting tasks, research variances as needed.
  • Coordinate the preparation and mailing of ~500 Form 1099s and ~800 Form 1042s annually
  • Extract and analyze information from the accounting system and/or third-party service providers
  • Oversee monthly accounting tasks for AP, including providing accrual information to the accounting team, and analyzing vendor aging and balance report to ensure the Company stays current with our accounts
  • Ensure that internal controls and procedures are followed and identify any discrepancies to management
  • Review work output from Robotic Process Automations. Analyze and exercise independent judgment to resolve exceptions. Partner with RPA developer to automate AP processes or enhance existing RPA bots as needed
  • Research and exercise independent judgment to resolve vendor inquiries. Engage with internal or external stakeholders as needed
  • Act as a backup in all AP functions (Specialist-Manager)
  • Other ad-hoc projects as requested

What you’ll bring

  • Four (4) to six (6) years of related experience required.
  • High school diploma or equivalent required, with some bookkeeping coursework.
  • Has a basic understanding of bookkeeping and accounting principles.
  • Is proficient with spreadsheets and other software tools.
  • Excellent organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to follow verbal and written instructions.
  • Proficient in Microsoft Office Suite or similar software.
  • Knowledge of spreadsheets and accounting software.
  • Experiences with the following is preferred:
    • Midmarket ERP system such as AX 2012 or Dynamics 365 Or Oracle Cloud
    • Automated AP system with paperless invoice processing
    • Travel & expense management software
    • Setup and maintenance of vendor master file
    • W8/W9 and for 1099/1042-S
    • Robotics Process Automation software
    • Managing the relationships with external vendors
  • Proven problem solver

How you’ll be successful

  • Passion for Pokémon: Develops an understanding of the Pokémon brand, the impact it has on our people, culture, business, fans, and communities, and applying that knowledge and passion to everything you do.
  • Challenging the Expected: Approaches challenges with curiosity and creativity, embracing the possibility of failure as an opportunity to learn something new, develop innovative ideas, solve complex problems and identify unique opportunities.
  • Integrity and Respect: Demonstrates integrity and respect by leading with empathy, listening to others, seeking out different perspectives, and taking personal responsibility for decisions, actions, and results.
  • Dedicated to Quality: Takes ownership to maintain and promote high standards, looks for new ways to learn and improve, and embraces a growth mindset to seek and apply feedback from others in an effort to continuously improve.
  • Building Relationships: Develops and strengthens relationships, adopting a “team first” mentality and working collaboratively to solve problems and meet shared goals.
  • Delighting Customers: Listens and understands the interests and needs of our customers and stakeholders, making them feel heard and important, and embracing these learnings to continue delivering a unique Pokémon experience.

What to expect

  • An employee first culture
  • Company events that celebrate the spirit of Pokémon
  • Competitive cash-based compensation programs
  • 100% employer-paid healthcare premiums for you
  • Generous paid family leave
  • Employer-paid life insurance
  • Employer-paid long and short-term income protection insurance
  • Fitness reimbursement
  • Commuter benefit
  • LinkedIn learning

The above statements are intended to describe the general nature and level of work being performed by people assigned to this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. For roles in the United Kingdom, candidates will need the right to work. In some cases, and for some roles, the Company may be able to arrange a visa. For roles in Ireland, this role requires candidates to have the right to live and work in the Republic of Ireland. However, we welcome applications from all nationalities and may consider supporting an employment permit application, in appropriate and suitable cases.

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