The Licensing Coordinator will provide administrative support in the day to day running of the licensing activities and aid in the communication with key internal stakeholders. Reporting to the Senior Licensing Coordinator, the successful candidate will be a team player and be adaptable and well organised. The role will involve working with and supporting the Brand Licensing team in a varied, interesting and demanding environment and will be exposed to all areas of the licensing business including liaison with licensees, agents and other partners.
Assisting the Brand Licensing team with the creation, maintenance and operation of a licensing administration process including:
Assistance in updating central documents (e.g. licensee lists, gap analyses, financial reports…),
Assist in updating brand presentations.
Support in processing of deal memos and approvals process
Support in contracts coordination including liaising with SEGA departments, agents and licensees
Gathering licensee updates including retail listings, product release schedules and marketing activity
Facilitate access for licensees to brand assets
Assist in the planning (diary management) and execution of meetings with existing and prospective licensees as well as retailers.
Day to day operational tasks such as mailings and archiving (product development submissions and deal memos/contracts)
Raise PO’s and process invoices
Raising NDA requests
Carrying out miscellaneous administrational tasks
KNOWLEDGE, SKILLS AND EXPERIENCE:
The successful candidate must possess the following attributes:-
Enthusiastic and self motivated
An extremely competent and capable administrator with outstanding organisational skills.
High attention to detail with the ability to produce accurate reports
Ability to work efficiently and in a team
Able to communicate effectively with internal and external customers
Flexible approach to work with willingness to take on extra responsibilities outside the remit of the job description
Ability to multi-task and prioritise with minimal supervision
Motivated to carry out routine administrative tasks
Able to handle sensitive information professionally and maintain confidentiality
Extremely proficient in Word, Excel, PowerPoint and Outlook