${ alert.message }}
${ alert.message }}
User Profile
We need some information before you can continue.
Share Job
Copy the link below to share this job.
Motive Studios

Administrative Coordinator

${ timestamp }} · 
Motive Studios
🇨🇦 Montréal, QC

Electronic Arts Inc. is a leading global interactive entertainment software company. EA delivers games, content and online services for Internet-connected consoles, personal computers, mobile phones and tablets.

"Motive" is the driving force within us that takes us from an idea to reality. Our studio provides a safe, trusting, and empowering environment for our game teams to unleash their creativity across massive brands. But we're not talking about the expected, the conventional, the cliché. We want none of that. Here, you will help make the extraordinary. You'll also help shape our culture. Here, everyone has a voice, everyone can be themselves, everyone is welcome.

We are looking for an Administrative Coordinator to support production-oriented studio. As an Administrative Coordinator, you will report to the Operations Manager and provide administrative support to the studio operations team, account payables and finance, procurement, and production teams.

Responsibilities :

  • Provide administrative support that aligns with studio goals
  • Process monthly reconciliation of corporate cards, both for expenses of senior studio leaders and for studio purchases
  • Manage all invoicing and purchasing for the studio: set up of vendors in the system, creation of Purchase Requisition / Purchase Order
  • Establish a variety of processes including travel and calendar coordination, requisitions, expense reconciliation and reimbursements and contact database management
  • Develop complex and varied files, records and databases
  • Assist senior studio leaders to submit or escalate Helpdesk tickets
  • Coordinate shipping / couriers
  • Provide company procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use
  • Purchasing – hardware/software, office supplies, team snacks, misc.
  • Support the Studio/Production/Outreach Coordinators in their daily tasks
  • Be the coordinator of services with our contacts

Qualifications :

  • High proficiency in accounting and administrative tools such as TapTool, Oracle iProcurement
  • High proficiency with MS Office; Word, Excel, PowerPoint, Outlook, and Visio
  • Prioritize workflow, work with a minimum of management
  • Passion for people, gaming, building connections, and having fun
  • Proficient writing and communicating in both French and English, along with organizational abilities.
  • Create and manipulate data from advanced Excel spreadsheets
  • Excellent customer service mindset
  • Ability to work in a fast-paced environment and manage multiple subjects simultaneously

About EA

At Electronic Arts, we exist to Inspire the World to Play. We create extraordinary new game experiences for our millions of players everywhere by bringing together talented people that combine creativity, innovation, and passion. We know that our strength lies in the diversity of our people. We immerse our employees into an inclusive culture, and provide opportunities for learning and leading that allow them to do the most impactful and rewarding work of their careers. We put our people first. We provide comprehensive benefit packages with a focus on health and wellbeing to support your needs and help you balance your career and personal life. We provide access to dynamic and collaborative work environments, opportunities to connect and contribute through our Employee Resource Groups, and support for a balanced life with paid time off and new parent leave, plus free video games and so much more! Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Electronic Arts also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.