WHY YOU’LL LOVE THIS JOB //
GMR Marketing is an industry-leading, innovative and fun-loving experiential marketing agency. We tap into passions – music, sports, entertainment, lifestyle – to connect brands to their audiences. Our team is made up of strategic thinkers, marketing specialists and experienced Olympic professionals who collaborate to create extraordinary experiences for our clients. We are creative, fast paced, disciplined and forward-looking.
Reporting to the Account Supervisor, the primary responsibilities of this position are supporting Worldwide Olympic Partner, Intel, in the delivery of their Tokyo 2020 Olympic Games E-Sports Tournament. Key responsibilities include supporting the planning, management and onsite operations. Intel’s Olympic E-Sports Tournament is a 3-day program that takes place in the lead up to the 2020 Olympic Games in Tokyo. Up to 1000 Esports fans will be invited to watch some of the world’s best gamers battle it out for the title of “Intel World Open” Champion. Event/logistics experience is required.
YOUR IMPACT //
Manage “Intel World Open” operations requirements. Responsibilities include, but are not limited to:
- Client and program liaison: Intel World Open Operations (day-to-day contact for key clients and stakeholders)
- Working collaboratively with the larger GMR Account Team including Japan based team to ensure a seamless operation for event delivery
- Provide ongoing support for logistics planning and administration; including; Registration, Ticketing, Credentials, Rooming Lists and Manifests, VIP “Observer” Tour Schedule, F&B, Translations, Gifting, Uniforms, Vendor Payments, Printed Collateral/Signage, Shipping
- Support the management of various elements of program from planning to execution, including but not limited to: hotels, venue, VIP Lounges, Olympic accreditation, digital (registration website, mobile app, etc.), communications, transportation, uniforms, staffing, equipment, employee engagement, etc.
- Manage vendor relationships, including contracting, payments and oversight of the deliverables/quality of work
- Create and maintain administrative documents for client reports and presentations, including PPT presentations for executive level audiences, proposals, POVs, agendas and recaps
- Onsite coordination of event elements as needed to ensure successful execution
- Ability to travel. Requires 10+ days of continuous travel during the Olympic Games, and multiple site inspections in the lead up/planning phase
- Other duties as assigned
YOUR EXPERIENCE //
- Bachelor’s Degree required; additional education in Business, Sports Management, Marketing, Tourism or Hospitality Management a plus
- 3-5 years of experience in event or logistics management at an agency, brand or logistics vendor
- Client/stakeholder management experience preferred
- Event management experience is required
- Meticulous attention to detail and organizational skills
- Excellent time management and multitasking skills
- Composed and professional: daily contact with clients and stakeholders via face-to-face communication/presentations, email and phone
- Strong written and verbal communication skills, including presentation skills
- Ability to work both at high quality and at a fast pace
- Strong work ethic – collaborative team player, works well on a team or independently
- Proactive
- Motivated/passionate
- Positive attitude/solutions oriented
- Proficiency in Microsoft Word, Excel and PowerPoint