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Ellingsen Group

Administrative Assistant

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Ellingsen Group
🇳🇴 Kongsvinger

At Ellingsen Technologies, the common mission is to change the creator economy for the better - and make it proper. We are a big team of designers, developers, and other creatives, who have come together to make this mission come to fruition. We are a young and hungry team, looking to disrupt the industry with our innovative platforms and products. Our culture is inclusive and we have an atmosphere of motivation. Together we are truly unleashing the true potential of one another. We pride ourselves on being unconventional and that we do things that contradict the playbook. We are not afraid to pursue big ideas.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, and managing our company’s general administrative activities.

Working here is more than just a normal job. It will become a passion.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Additional information:

  • Fully remote or on location in Kongsvinger, Norway.
  • Freelance work.
  • Rates can be negotiated.
  • Opportunities to grow within the team.

Requirements:

  • Proven experience as an Administrative Assistant, Virtual assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Preferred:

  • Previous experience working on products in the creator economy and/or social media.

Application guidelines:

Please, provide us with a resume and cover letter.

Please, provide us with an online portfolio or samples of work.

Are you our next shooting star? Submit your application and let's schedule an interview.

We look forward to hearing from you.