We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.
Executive Assistant - People Experience
Electronic Arts
Orlando, FL
Most companies call it HR. But at Electronic Arts, we made the deliberate decision to brand our organization People Experience (PE). PE is not just a play on words: it’s a team of cultural stewards who carefully create programs and talent strategies that directly impact our teams’ experience. For the better. We enable our People to achieve the most meaningful work of their careers.
We’re responsible for recruiting the best and most diverse talent on the planet. But it doesn’t stop there. We also support their growth through learning programs, internal mobility, affinity group participation, and leadership development. We listen to our employees and dive into analytics to anchor our recommendations and decisions to keep engagement high. Last but not least, we’re responsible for a total rewards strategy that incentivizes equitably, provides outstanding benefits, and ensures a safe and inspiring workplace for our teams.
This is a 3 to 6-month temporary assignment.
The Challenge Ahead:
If you can manage complex projects and excel at helping leaders do more, be more efficient, then we might have the perfect role for you. Our Executives in the People Experience organization need an excellent partner that knows what it takes to help executives at EA. This role reports to the executives at VP level.
What an Executive Assistant does at EA:
Independently provide high quality support that anticipates the needs of the executives you will support
Assume full ownership and maintenance of the calendar; scheduling, confirming, and coordinating for meeting space and attendees
Coordinate domestic and international travel including international visas
Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in the iExpense tool
Prepare and polish documents in Word, Excel, PowerPoint.
Works well with high-level candidates and executive search firms both in person and by email/phone
Handle highly confidential information
Coordinate events at onsite or offsite venues
Understand important functions and projects in the department. Provide monitoring and support on action items in progress
Coordinate with other executive assistants to help coordinate joint projects; serve as back-up for other Executive Admins
Process electronic purchase orders through I-procurement
Function as Office Manager, maintaining supplies and coordinating activities
Request, confirm, and provide all meeting room technology and needed equipment or supplies
You will manage multiple special projects across two departments and teams, including large-scale meetings, event planning for conferences/exhibitions, and meetings with partners
Other responsibilities as assigned
The next great EA Executive Assistant also needs:
A successful track record supporting VPs or above for 3+ years: Executive level experience
A person who works with little or no management, and shows initiative, teamwork, and anticipates and resolves problems before they escalate
Proficient in organizing worldwide travel
Collaborative with multiple levels