This job listing expired on Aug 22, 2020
The primary purpose of the Executive Assistant is to provide a first-class level of administrative and coordination
service to multiple executives while assisting with other Marketing administrative duties.
Responsibilities Include
- Independently provide high-quality support that anticipates the needs of the executives s/he supports.
- Support project coordination including large-scale meetings, calendaring, and logistics for the Broadcast Leadership
Team. - Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space
and relevant attendees. - Prepare and polish documents in Word, Excel, PowerPoint. Proficiency in Microsoft Office is a must
- Project a professional and supportive image to all parties in the screening of telephone calls, internal clients, andmguests. Prioritize people and situations in need of attention.
- Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress.
- Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as back-up for other Executive Admins as needed.
- Process electronic purchase orders.
- Function as Office Manager, maintaining supplies and coordinating activities as needed.
- Preparation of expense reports.
- Manages multiple special projects across departments and teams, including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners.
- Coordinate domestic and international travel including international visas.
- Other duties as assigned.
Requirements
- A successful track record supporting senior leaders.
- Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate.
- Strong ability to anticipate needs, understand priorities and be proactive about resolving potential conflicts and/or including the appropriate stakeholders to resolve potential conflicts.
- Ability to maintain a high level of confidentiality with sensitive information.
- Strong time management skills, and the ability to operate and balance workload independently.
- Excellent administrative and organization skills.
- Advanced software skills in MS Outlook, Word, Excel, PowerPoint, Zoom and Google docs
- Highly proficient in organizing worldwide travel.
- Detail-oriented and ability to complete work assignments with a high degree of quality.
- Ability to manage multiple tasks and assist multiple team members at the same time.
- Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment.
- Excellent interpersonal skills; exceptional verbal and written communication skills.
- Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges.